Construction and facilities In active development
A facility management platform that replaced spreadsheets and phone calls
Every request, inspection and cost for every building now lives in one place, with a clear owner and status.
Industries
Software and AI for recruiting and staffing firms
Recruiters spend hours reading CVs and typing notes. We build tools that handle the reading and the typing, so recruiters can spend their time talking to people.
Common challenges
What slows this industry down
Recruiters and staffing firms handle large volumes of applications, messages, interviews and paperwork. A single job can attract hundreds of CVs. Each candidate needs to be read, compared with the role, contacted, scheduled and recorded in the applicant tracking system. Placed workers then need contracts, checks and onboarding.
AI can help with much of the reading and writing. It can summarize a CV against the job requirements, draft outreach messages, take interview notes and fill in records. But hiring decisions affect people's lives, and screening tools can be unfair if built carelessly. In many places, automated hiring decisions are also subject to specific laws.
We build screening assistants that summarize and explain rather than reject, with clear criteria and regular checks for bias. Recruiters make every decision about who moves forward. We connect these tools to your ATS, email and calendar, and we log each step so you can explain how a candidate was handled.
Too many applications
Hundreds of CVs per role take hours to read, and good candidates get missed.
Interview scheduling
Finding times that suit candidates, recruiters and hiring managers takes many messages.
Notes and records
Interview notes and ATS updates are typed after every call, often late in the day.
Onboarding paperwork
Contracts, right-to-work checks and forms are chased by email for every placement.
Fairness and law
Screening must be fair, explainable and compliant with local hiring rules.
What we build
What we build for this industry
The services recruiters and staffing firms ask us for most often.
AI workflows
Step-by-step automations where AI handles the reading, sorting and drafting inside a process you control.
CRM integration
Connect your CRM to forms, email, billing and support so customer records stay complete without typing.
Document automation
Read invoices, forms, contracts and IDs, pull out the right fields and route them for review.
Internal tools
Custom software for your own team: trackers, approval flows and back-office systems that replace spreadsheets.
Solutions that fit
Problems we solve here most often
Screening assistant
Summarize each application against your criteria, flag strong matches and missing information, and leave every decision to a person.
Onboarding automation
Every new hire gets the right accounts, documents, training and check-ins on time, tracked in one place.
Meeting notes automation
Transcribe meetings and calls, summarize decisions and push action items into your CRM or project tool.
AI sales research agent
Short, sourced briefings on each prospect before a call, drafted by an AI agent from public information and your CRM.
Similar work
Similar work from other industries
Finance and accounting In use
A payroll system that turned a monthly build into a monthly review
Payroll is calculated from recorded inputs, reviewed once and sent as payslips in a single batch, with every change logged.
SaaS and startups Design stage
Designing a goal tracker that measures effort, not streaks
A product design built around handwritten daily proof, locked plans and honest self-scoring. The build is in progress.
In practice
What it looks like in practice
An illustrative walk-through, not a client story.
A staffing firm fills warehouse and office roles for local employers. For each new role, the recruiter writes the must-have and nice-to-have criteria. As applications arrive, an assistant reads each CV and produces a short summary showing which criteria the candidate meets, with the evidence quoted from the CV. It does not reject anyone.
The recruiter reviews the summaries, picks candidates to call and sends them a booking link for a phone screen. During the call, a notes assistant, used with the candidate's consent, records a summary and updates the ATS. When a candidate is placed, onboarding forms and document requests go out automatically, and the recruiter sees what is still missing on one screen.
Every month, the firm reviews a sample of summaries against the recruiter decisions to check that the criteria are applied fairly.
Recruiters now spend more of the day on calls with candidates and clients, and the ATS is up to date without evening catch-up.
Where to start
Where most recruiting and staffing teams start
Most recruiters start with screening summaries for high-volume roles, built as an AI workflow connected to the ATS. Interview notes are often added in the same project.
Next steps include onboarding automation for placed workers, document automation for contracts and client research for business development. Firms with unusual processes may need internal tools that their ATS cannot provide.
Models and tools
MCP servers and AI models that matter here
These connect AI to the tools this industry already uses. We pick per project and test on real data first.
- GmailGoogle's own Gmail MCP server lets AI search and read threads, manage labels and create drafts. It has no send tool.
- Google CalendarGoogle's own Calendar MCP server lets AI list calendars and events, create, update and delete events, respond to invites and suggest times.
- AirtableAirtable's official hosted MCP server lets AI list workspaces, create bases and read records, with wider read and write access to tables and automations.
- Claude Sonnet 5Anthropic's balance of speed and intelligence: a strong everyday model for assistants, document work, tool calling and coding.
Keep exploring
More for recruiting and staffing
Related services
View all related services- AI workflows Step-by-step automations where AI handles the reading, sorting and drafting inside a process you control.
- CRM integration Connect your CRM to forms, email, billing and support so customer records stay complete without typing.
- Document automation Read invoices, forms, contracts and IDs, pull out the right fields and route them for review.
- Internal tools Custom software for your own team: trackers, approval flows and back-office systems that replace spreadsheets.
Solutions
View all solutions- Screening assistant Summarize each application against your criteria, flag strong matches and missing information, and leave every decision to a person.
- Onboarding automation Every new hire gets the right accounts, documents, training and check-ins on time, tracked in one place.
- Meeting notes automation Transcribe meetings and calls, summarize decisions and push action items into your CRM or project tool.
- AI sales research agent Short, sourced briefings on each prospect before a call, drafted by an AI agent from public information and your CRM.
- Compliance tracking Track filing deadlines, licenses and obligations in one place, with reminders and AI summaries of relevant rule changes.
- AI lead qualification Score, research and route every new inquiry so your team talks to the best leads first.
Industries
View all industries- Tax and compliance services Client portals, document checklists, case queues and deadline tracking for tax preparers and compliance firms.
- Professional services Client portals, proposal drafting, knowledge assistants and internal tools for consultancies, agencies and firms.
- Real estate Listing sites, lead handling, CRM automation and document workflows for agencies, brokers and developers.
- Finance and accounting Client portals, document collection, invoice and receipt processing, and reporting for accounting firms and finance teams.
- Vacation rentals Booking websites, owner and guest portals, turnover scheduling and guest messaging for rental operators.
- Healthcare Patient booking, intake forms, internal knowledge assistants and admin automation for clinics and care providers.
Guides and articles
View all guides and articles- How to connect AI to your CRM Connect AI assistants to HubSpot, Salesforce or other CRMs safely, with the tasks worth automating first.
- How to build an AI workflow with MCP servers Plan, connect and test an AI workflow that uses MCP servers, from a single task to a reliable process.
- How to automate invoice processing Read, check, approve and post supplier invoices automatically, with people handling only the exceptions.
AI models
View all ai models- Claude Sonnet 5 Anthropic's balance of speed and intelligence: a strong everyday model for assistants, document work, tool calling and coding.
- Claude Haiku 4.5 Anthropic's fastest and lowest-cost Claude model, with near-frontier intelligence for high-volume and real-time work.
- Gemini 3.5 Flash-Lite Google's lowest-cost current Gemini model for high-throughput work such as sub-agent tasks and document parsing.
- Speech Speech-to-text and text-to-speech models for transcription, call analysis and voice assistants.
- Claude Opus 5.5 Anthropic's recommended starting point for most serious work: long-running agentic coding and knowledge work, with a 1M token context window.
- Gemini 3.8 Flash Google's most capable Flash model, stable since September 2026, for agents, software engineering and enterprise workflows with full multimodal input.
MCP servers
View all mcp servers- Gmail Google's own Gmail MCP server lets AI search and read threads, manage labels and create drafts. It has no send tool.
- Google Calendar Google's own Calendar MCP server lets AI list calendars and events, create, update and delete events, respond to invites and suggest times.
- Airtable Airtable's official hosted MCP server lets AI list workspaces, create bases and read records, with wider read and write access to tables and automations.
- Google Sheets Google's own Sheets MCP server lets AI read and update cell values and formulas, change spreadsheet structure and insert rows or columns.
- HubSpot HubSpot's official hosted MCP server lets AI search and manage CRM records, query CRM data and work with marketing emails, pages and posts.
- monday.com monday.com's official MCP server lets AI read boards and items, create and update items and columns, post updates and use the full monday API.
Glossary terms
View all glossary terms- Structured output Structured output is when an AI model returns its answer in a fixed format, such as JSON matching a schema, so software can use it reliably.
- Hallucination A hallucination is when an AI model states something false or invented as if it were true, such as a made-up fact, figure or source.
- Business process automation Business process automation uses software to run a multi-step business process, such as approvals or onboarding, from start to finish with less manual work.
- CRM A CRM, or customer relationship management system, stores contacts, companies, deals and interactions so a team can manage its customer relationships in one place.
- OCR OCR, or optical character recognition, is technology that turns text in images and scanned documents into machine-readable text.
- Tool calling Tool calling is when an AI model asks the application to run a tool, such as a search or database lookup, and then uses the result in its answer.
FAQ
Questions from recruiting and staffing teams
Have a question that is not here? Ask us directly.
It can summarize candidates against written criteria and quote its evidence, which helps consistency. It should not make rejection decisions on its own. We test for bias and review results regularly. See recruiting and screening.
Where it offers an API, yes. Many ATS and CRM tools do. See CRM integration.
Yes, in several places, and they change. We design for transparency and human decisions, and your legal team confirms the rules that apply to you.
Yes. It sends forms and document requests, tracks what is missing and reminds people. See employee onboarding.