Solution: Compliance tracking
You miss deadlines and hear about rule changes too late
All your filing deadlines, renewals and obligations in one place, with owners and reminders, plus AI summaries of rule changes that might affect you, reviewed by a person.
Sounds familiar?
Signs this is costing you time
Compliance work is a long list of dates and duties: tax filings, license renewals, insurance certificates, safety inspections, contract milestones, data protection reviews. In many businesses they live in calendars, spreadsheets and people's heads. When someone leaves or a busy month hits, a deadline slips and a penalty follows.
Rule changes are the other risk. Regulators publish updates constantly, and it is hard to know which ones matter to your business.
A compliance tracker gives every obligation an owner, a due date and evidence, and AI helps screen new rules for the ones worth a closer look.
It also makes audits easier. When an auditor or client asks for proof, the evidence is already attached to each obligation, with dates and names, instead of being hunted down across inboxes.
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Deadlines are tracked in personal calendars and spreadsheets.
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Knowledge of obligations leaves when a person leaves.
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Evidence of compliance is scattered and hard to produce for audits.
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Rule changes are noticed late, or by accident.
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Penalties and late fees happen more than once a year.
Before and after
How it works today, and how it works after
How it works today
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Obligations are listed in a spreadsheet or not at all.
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Reminders depend on individual calendars.
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Documents proving compliance are in email and drives.
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Someone occasionally reads regulator news.
How it works after
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Every obligation has an owner, a due date and a recurrence.
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Reminders escalate as deadlines approach.
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Evidence is attached to each completed obligation.
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AI screens regulator updates and summarizes relevant ones with sources.
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A dashboard shows what is due, overdue and done.
What we build
What we build
Obligation register
Reminders and escalation
Evidence store
Rule change screening
Compliance dashboard
In practice
What it looks like in practice
An illustrative walk-through, not a client story.
A tax and compliance services firm manages filings for many small business clients, each with its own deadlines. Deadlines were tracked in a shared spreadsheet, and staff relied on memory for which client needed which documents.
Now each client has an obligation list generated from their profile, with due dates and document checklists. Staff see what is due this week, clients are reminded to upload missing documents, and managers see overdue items at a glance. Each week, AI screens a set of official announcement pages and summarizes changes that mention filing types the firm handles, with links to the source, for a senior adviser to review. This connects to our filing service platform case study.
Models and tools
AI models and MCP servers that usually fit
We choose models by task, data sensitivity and cost, and test them on your real examples before we commit. These are common starting points, not a fixed recipe.
How we build it
The services behind this solution
Most solutions combine two or three of our services. These are the ones this one usually needs.
Internal tools
Custom software for your own team: trackers, approval flows and back-office systems that replace spreadsheets.
AI workflows
Step-by-step automations where AI handles the reading, sorting and drafting inside a process you control.
Business process automation
Map a process that runs on email and spreadsheets and turn it into software with clear steps and owners.
Industries where it fits best
Honest limits
Limits and human checks
AI can miss relevant changes, misread legal language or produce confident summaries of rules that do not apply. It is a screening aid, not legal advice. Every summary links to the original source, and decisions about what a rule means for your business belong to qualified people.
The register is only as complete as the obligations entered into it. We help build the initial list with your advisers, and the system makes gaps visible through regular reviews.
For regulated industries, the tracker supports your compliance program; it does not replace your compliance officer, lawyer or accountant.
Keep exploring
Services, industries and case studies
Related services
View all related services- Internal tools Custom software for your own team: trackers, approval flows and back-office systems that replace spreadsheets.
- AI workflows Step-by-step automations where AI handles the reading, sorting and drafting inside a process you control.
- Business process automation Map a process that runs on email and spreadsheets and turn it into software with clear steps and owners.
- Multi-tenant architecture One product serving many customer accounts, with each account's data kept separate and secure.
- User management and authentication Sign-up, login, roles and permissions done properly, including single sign-on for business customers.
- SaaS migration Move a desktop, on-premise or single-customer system to a hosted product that serves many customers.
Solutions
View all solutions- AI document processing Read forms, applications, IDs and statements, extract the fields you need and route each document for the right review.
- Screening assistant Summarize each application against your criteria, flag strong matches and missing information, and leave every decision to a person.
- Onboarding automation Every new hire gets the right accounts, documents, training and check-ins on time, tracked in one place.
- AI sales research agent Short, sourced briefings on each prospect before a call, drafted by an AI agent from public information and your CRM.
- Meeting notes automation Transcribe meetings and calls, summarize decisions and push action items into your CRM or project tool.
- Automated quoting Draft accurate quotes and proposals from a request, your price rules and past work, for a person to approve.
Industries
View all industries- Tax and compliance services Client portals, document checklists, case queues and deadline tracking for tax preparers and compliance firms.
- Finance and accounting Client portals, document collection, invoice and receipt processing, and reporting for accounting firms and finance teams.
- Healthcare Patient booking, intake forms, internal knowledge assistants and admin automation for clinics and care providers.
- Insurance Claims intake, document and photo processing, policy knowledge assistants and customer portals for brokers and insurers.
- Recruiting and staffing Candidate screening assistants, ATS integrations, interview notes and onboarding automation for recruiters and staffing firms.
- Professional services Client portals, proposal drafting, knowledge assistants and internal tools for consultancies, agencies and firms.
Case studies
View all case studies- Tax filing service platform Clients upload documents and see where their case stands, and staff work from one queue with deadlines and reminders.
- Payroll system for an IT services company Payroll is calculated from recorded inputs, reviewed once and sent as payslips in a single batch, with every change logged.
- Facility management platform Every request, inspection and cost for every building now lives in one place, with a clear owner and status.
Guides and articles
View all guides and articles- How we review AI-generated code The checks we apply to every AI-assisted change, from tests and security to readability and business rules.
- AI development security checklist A practical checklist for keeping code, data and credentials safe when a team builds with AI tools.
- How to keep customer data safe when using AI Practical steps to protect customer data when you use AI services, from data terms to access and logging.
- MCP security best practices How to choose, configure and monitor MCP servers so AI assistants get the access they need and nothing more.
- Multi-tenant SaaS architecture explained How SaaS products serve many customers from one system, the main design options and how to choose.
- How to measure the ROI of AI automation Measure the return on AI automation with a baseline, the right metrics and honest accounting of costs.
AI models
View all ai models- Reasoning Models that think through multi-step problems before answering: analysis, planning, math, complex documents and agent work.
- Claude Sonnet 5 Anthropic's balance of speed and intelligence: a strong everyday model for assistants, document work, tool calling and coding.
- GPT-6 Sol The middle model of the GPT-6 family, positioned for complex coding and agentic workflows at a mid price level.
- Claude Fable 5.1 The top tier of the Claude family, for the most demanding reasoning and long-horizon agent work, priced above Opus.
- GPT-6 Astra OpenAI's most capable model, built for the hardest end-to-end work: complex reasoning, coding, computer use and research.
- DeepSeek V4 Pro DeepSeek's model for demanding reasoning and agent work, with thinking effort levels, tool calling, JSON output and a 1 million token window.
MCP servers
View all mcp servers- Productivity Servers for notes, tasks, projects, calendars, spreadsheets and design tools used across the business.
- Search and web Servers that give AI live web search, page fetching and research tools, so answers can use current information.
- Google Calendar Google's own Calendar MCP server lets AI list calendars and events, create, update and delete events, respond to invites and suggest times.
- Fetch The MCP project's reference Fetch server lets AI download a web page and read it as clean text or markdown.
- Notion Notion's official hosted MCP server lets AI search and read pages, create and update pages and databases, query data and add comments.
- Cloud and infrastructure Servers that connect AI to cloud platforms and hosting, for documentation, resources, deployments and logs.
Glossary terms
View all glossary terms- RAG RAG, or retrieval-augmented generation, is a method where an AI system first finds relevant passages in your documents, then answers using only those passages.
- Workflow automation Workflow automation uses software to move work through a series of steps, such as routing, approvals and notifications, based on rules and events.
- Hallucination A hallucination is when an AI model states something false or invented as if it were true, such as a made-up fact, figure or source.
- Cloud hosting Cloud hosting runs websites and applications on servers rented from a provider, which can grow or shrink with demand.
- Deployment Deployment is the process of releasing a new version of software to the servers where users can reach it.
- Reasoning model A reasoning model is an AI model that works through a problem step by step before answering, trading speed and cost for better results on hard tasks.
FAQ
Questions about compliance tracking
Have a question that is not here? Ask us directly.
It can screen selected official sources and summarize changes that seem relevant, with links. A qualified person should review every summary before acting on it.
Yes, through a secure portal with checklists and reminders. See customer portals.
For many small and mid-sized businesses, a focused tracker is enough. Large regulated organizations may need specialist platforms, which we can integrate with. See internal tools.
Yes, as well as email and calendar invites. See business process automation.